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Monarch Tractor Keep Out Procedure

Monarch Tractor Keep Out Procedure is found below. It is subject to change at any time.

I. PURPOSE

The purpose of this lockout procedure (this “Procedure”) is to protect employees of Customer from personal injury or property damage while utilizing the driver-optional features of Monarch Tractor equipment and Products, including Tractors (“Autodrive”). Capitalized terms used in this Procedure will have the meanings given them in the applicable Sales Order agreed to by Customer (the “Sales Order”) and the Subscription End User License Agreement incorporated into the Sales Order (the “Agreement”). Any conflicts between the terms of the Sales Order, the Agreement, and this Procedure shall be resolved in the following order: the Sales Order shall prevail over the Agreement, and the Agreement shall prevail over the procedure. This Procedure forms a part of the Agreement and his hereby incorporated by reference. No changes may be made to this Procedure without the prior express written agreement of Monarch Tractor.

II. PROCEDURE SCOPE

This Procedure establishes the process for use of the Tractor during Autodrive operations. This Procedure is designed to ensure that Products and Tractors are isolated from human interaction when performing activities without a driver onboard the vehicle (e.g., while in Autodrive).


CUSTOMER RESPONSIBILITIES; PROCEDURE COORDINATOR
  1. Customer shall designate a responsible employee as the process coordinator (the “Procedure Coordinator”) for Customer. The Procedure Coordinator shall:
    1. Provide training on this Procedure to all authorized employees, contractors, and any third party with access to the Tractor or that may be in the vicinity of the Tractor while the Tractor is in Autodrive;
    2. Maintain a listing of all employees, contractors, and third parties who have completed training on this Procedure;
    3. Implement and enforce this Procedure;
    4. Maintain all Tractors used by Customer in accordance with Monarch Tractor requirements (including any cellular connection requirements, software updates, and periodic maintenance services on Tractors and other Products); and
    5. Conduct a daily Tractor health check prior to any use of the Tractor.
  2. The Procedure Coordinator shall be responsible for the effective use of this Procedure and to ensure that all required steps are followed in every use of the Tractor in Autodrive.
  3. Each authorized employee, contractor, and third party of Customer is responsible for learning and following this Procedure and develop a safety practice for Tractor operations in Autodrive.
  4. BASIC PROCEDURE PRINCIPLES

The Procedure must be followed in every instance where a Tractor is operating in Autodrive to prevent unintended interactions between humans and the Tractor. Operations in Autodrive are to only be conducted by the authorized employee, contractor, or third party, and a single authorized employee, contractor, or third party should start and complete an operation in Autodrive before handing off the Tractor to any other authorized employee, contractor, or third party for further use. Additionally, the Procedure Coordinator must be notified prior to initiating any operations in Autodrive.

Use of Tractors operated in Autodrive will be limited to the authorized employee, contractor or third party that has been designated in the Customer’s instance of Company’s farm management services as an authorized Tractor operator by the Procedure Coordinator. No one other than the authorized employee, contractor or third party currently in control of the Tractor should attempt to operate Tractors in Autodrive. Disciplinary action, up to and including immediate termination, will be applied if any employee, contractor, or third party violates this Procedure, regardless of whether physical harm or equipment damage results.

  1. PROCEDURE TRAINING

Authorized employees, contractors, and third parties are divided two groups, each group defined as follows:

  • Authorized Employee. An employee, contractor, or third party whose job requires him/her to operate or use a Tractor that spends any percentage of its time in Autodrive, or whose job requires him/her to work in support of an employee, contractor, or third party operating a Tractor in Autodrive.
  • Managing Employee. An employee, contractor, or third party who is responsible for training Authorized Employees on this Procedure, implementing this Procedure, and managing Tractor operations while operating in Autodrive. An Authorized Employee may become a Managing Employee when an Authorized Employees hands off control of a Tractor in Autodrive to another Authorized Employee. All Authorized and Managing Employees must be certified that they have completed the Procedure training in accordance with this Procedure.

Each Authorized and Managing Employee shall be trained in:

  • Proper use of the Tractor in Autodrive following this Procedure;
  • The key Autodrive functions of the Tractor, including its navigation system, human robot interfaces, and the detection and collision avoidance system;
  • Emergency stop and shut down functions of the Tractor;
  • Basic first aid and CPR; and
  • Procedures and Tractor functions necessary to extricate a worker who is pinned under a Tractor.

At all times during Autodrive operations, Every Authorized and Managing Employee shall possess an effective means of communication such as a cellular phone or a radio for use during emergencies.

Each Authorized and Managing Employee who are operating or supervising the operation of a Tractor in Autodrive shall: (1) wear high visibility reflective vests (ANSI/ISEA 107-2020 Class 3), (2) post signs at the perimeter of the area in which the Autodrive operations are to be completed that provide notice that Autodrive operations are conducted in such area and prohibit entry into such area during Autodrive operations; and (3) receive training in the following:

  • Reporting of unintended contact or close calls with a Tractor in Autodrive to the Managing Employee.
  • Proper operation of a Tractor in Autodrive mode, and for Managing Employees, proper supervision of Authorized Employees operating Tractors in Autodrive mode. All Authorized and Managing Employees are prohibited from occupying the area in which a Tractor is operating in Autodrive. Such Authorized and Managing Employees shall conduct operations from the perimeter of such area. At no times during Autodrive operations shall an employee be permitted to lay down, sleep, or take a rest break in the area of operation while a Tractor is operating in Autodrive.

All other employees who are not Authorized Employees or Managing Employees will be provided a brief overview of this Procedure.

Training in this Procedure must be administered to all new employees as a part of their new hire orientation. Retraining must be conducted annually or whenever there is a change in job assignment, a change or addition of a Tractor to Customer’s fleet, or the initiation of an equipment or process change that presents a new hazard to Tractor operations in Autodrive.

Training records must be kept for all Authorized or Managing Employees covered under this Procedure.

  1. PROCEDURE STEPS
  2. The following are the steps required to initiate and conduct Autodrive operations with a Tractor pursuant to this Procedure:
    1. The Authorized Employee must notify all other relevant employees, contractors, and third parties in writing of when and where driverless operations will occur, at least 6 hours prior to initiating the Autodrive operation.
    2. The Authorized Employee must place signs that read “Warning: Autonomous Vehicle in Operation. No Entry During Operation” (each a “Warning Sign”) at each location where a Tractor will be in Autodrive. The Warning Signs shall be in English, Spanish, and other languages spoken by employees, contractors, and third parties as needed to clearly communicate the meaning of the Warning Sign. The Warning Signs shall contain contact information for the Authorized Employee operating the Tractor in Autodrive. The Warning Signs shall be posted at the perimeter of the location where the Autodrive operation will take place and at every usual point of entry to such location, including each road, footpath, walkway, or aisle providing ingress.
      1. The Warning Signs shall be legible at 25-feet away by a person with normal vision, and if operating in low light environments, must be illuminated.
    3. Utilizing “Jump and Go” Manual Operation, the Authorized Employee must position the Tractor at the start of the routine or go to route prior to initiating Autodrive.
    4. Use visual inspection and other means to ensure that no humans are present within the perimeter of the location where Autodrive operations will be conducted and no less than 10 meters from the Tractor prior to the start of and for the entirety of Autodrive operations, Confirm on [the ATOM Portal] that the Autodrive process contained therein has been completed and is ready for use, and the Tractor is safe to begin Autodrive operations.
    5. Click “Start” on the Monarch Tractor web portal to begin Autodrive operations.
      1. Send an update informing the Managing Employee and all impacted employees, contractors, and third parties that Autodrive operations have commenced and the location for such operations. Send a follow up note advising of the completion of such operations when Autodrive operations are completed.
    6. The following are procedures to return a Tractor from Autodrive back to standard operating mode:
      1. Once the Tractor has notified the Authorized Employee that the Autodrive operation is complete, or has concluded for any other reason, the Authorized Employee will be sent a notification.
      2. Using visual inspection and other means, the Authorized Employee shall ensure the Autodrive operation was completed as intended. The Authorized Employee must report any abnormal findings to Monarch Tractor.
      3. Upon completion of the Autodrive operations, the Authorized Employee may remove the Warning Signs from the location.
      4. Utilizing “Jump and Go” Manual Operation, the Authorized Employee may move the Tractor to its next task.
      5. CONTRACTORS AND THIRD PARTIES

Contractors and third parties involved in the Autodrive operations of a Tractor must be trained on the operation of a Tractor in Autodrive prior to commencing their work.